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7 Reasons To Switch To An Email Hosting Service in Canada

You must have heard about email hosting in Canada, right?

What is it and why should you consider it?

In this article, we’ll give you seven reasons why you should switch to an email hosting service.

What is email hosting? 

Email hosting is a type of web hosting in Canada that provides email services to users. 

It is often confused with email service providers like Gmail, but there’s a difference. 

Unlike email service providers, which usually give you an email address and a mail server (your own), with email hosting, you get your own domain name and server space with storage capacity. 

It is easy to set up, and it costs less than other options such as email service providers. 

The coolest thing about email hosting is the fact that your email address becomes a part of your domain name. 

For example, if your domain is, you can have a matching email address like [email protected]

But if there are other options, and in fact free ones, like Gmail and Outlook, is email hosting worth it?

To answer this question, here are some of the reasons why you might want to consider email hosting services.

Reason 1: Hosted in Canada For Better Privacy

As you can imagine, email is a very personal form of communication and you want to make sure that your messages are kept private. 

With an email hosting service, your messages are stored on a secure server and can only be accessed by you and the people you invite. 

This means that no one else can read your messages or see your contact information. 

Email hosting services in Canada also offer features like two-factor authentication and encryption, which can further protect your privacy. 

With 2FA, no one can easily access your conversation, and you know how important that is especially in the business world.

So, if you are worried about your privacy, you are better of with your own email server here in Canada.

Reason 2: More Reliable Than Traditional Email Services

The perks don’t at the privacy level. Email hosting services are more reliable than traditional email providers for a number of reasons. 

First, these services provide more uptime than traditional providers. This means that your email will be accessible more often, and you won’t have to worry about losing important messages. 

Although this will also depend on where you get your email server. You see, not all email hosting providers in Canada can guarantee a 99.99% uptime.

Secondly, email hosting gives you access to more storage space than other services. This is important if you receive a lot of email attachments or need to keep a large number of messages stored for reference. 

As you already know, services like Gmail only allocate you up to 15GB. If you are running a business, that is not even enough, especially if you like attaching files to your emails.

Most importantly, email hosting services in Canada offer better security features. Again, it goes back to the privacy thing we talked about earlier. If you are concerned about protecting your data from hackers or other online threats, you might want to reconsider where you host your emails.

Reason 3: Better Support From Canadian-based Providers

Let me ask you this:

Have you ever reached out to Gmail or Microsoft support concerning your emails? How was the experience?

I bet it wasn’t that pleasant. While these providers offers support, they are almost impossible to get hold of them.

When it comes to email, you want a provider that you can rely on for prompt and helpful support when problems arise. You want someone you can reach easily and fast. The last thing you want is being taken in circles around support articles. 

Don’t get me wrong here, support articles sometimes contain the answer to your problem, but what happens if you don’t know where to look?

Lucky for you, most email hosting providers in Canada are typically more responsive and knowledgeable about the needs of Canadian businesses than their international counterparts. 

They also tend to be more affordable, which is always a bonus. If you are looking for an email hosting service that will give you the best possible support, go with a Canadian provider. 

Reason 4: Customizable To Better Fit Your Business Needs

Email hosting in Canada can be a great way to get started with a custom domain for your business. 

Consider the example we looked at earlier, [email protected], this is only possible thanks to email hosting. 

With this service, you can have a professional-looking email address with your own domain name. 

Besides the beauty, this goes a long way to helping you promote your brand and build credibility with potential customers. 

At the same time, email hosting can also be tweaked to better fit your business needs. 

For example, you can set up different email addresses for different departments within your company or create an autoresponder message to follow up with customers after they make a purchase.

Autoresponder is exactly what it sounds like, an email message that gets sent automatically whenever something happens (trigger), you know, like a purchase or an abandoned cart.

Reason 5: More Secure Against Spammers and Hackers

We’ve already sort of touched on this. Email hosting providers here in Canada take security very seriously. They have implemented some simple yet effective precautions to keep your emails more secure against spammers and hackers.

One of these measures is the use of spam filters. A spam filter can help block unwanted and potentially dangerous emails from reaching your inbox. And instead, they are either blocked at the server level, deleted, or moved to the spam folder.

Another way they protect your email is to use a firewall. Just like a spam filter, a firewall can help keep hackers from gaining access to your account. It protects your accounts from attacks like brute force (guessing passwords), and DDoS attacks, among other threats.

Finally, most email hosting providers in Canada offer virus scanning. With such a capability within your reach, you can easily detect and remove harmful files that may be attached to emails.

Reason 6: Greater Control Over Your Email Accounts And Data

Having an email hosting service gives you a greater degree of control over your email accounts and data. 

For instance, you can access your emails from any computer with an Internet connection.

Not to mention you can actually access your emails through Web-based email clients such as Microsoft Outlook Web App or Google Gmail

What’s more, email hosting services in Canada also provide users with the ability to manage their email accounts and data using a web-based interface. 

This web-based interface provides users with the ability to add, delete, and modify email accounts and contacts, as well as set up new email forwarding rules and filters. 

Think of it as your email control panel where you can do all the changes.

Thanks to email hosting services, you can store email data in a secure location away from your personal computers. This capability comes in handy when a disaster strikes. You can easily reach and retrieve your email conversations and get back up as if nothing happened.

Reason 7: Lower Costs For Email Hosting Services in Canada

Email hosting is cheaper than traditional services. You can get a professional email address for your business for as low as C$1.25 per month. 

That’s cheaper than the cost of a cup of coffee😁!

And top of that, you get access to more features. You’ll get more storage space, better security, and improved collaboration tools. 

Plus, you can use your own domain name with email hosting, which makes your business look more professional.

What are some of the key features that email hosting services offer?

Email hosting services offer a variety of features to businesses and individuals. Some of the key features include:

  • Webmail access: This allows users to access their email accounts from any computer with an Internet connection.
  • Spam filtering: This helps to reduce the amount of unwanted and junk mail that users receive.
  • Virus protection: This protects users’ computers from harmful viruses that can be transmitted through email attachments.
  • Address book and calendar: These tools help users keep track of their contacts and schedule appointments and events. 

Some email hosting services in Canada also offer additional features, such as the ability to create multiple email addresses, access to customer support, and more.

What are the key considerations that you should make when choosing an email hosting service? 

First, you need to determine whether you want a personal or business email account. 

If you are setting up a business account, you’ll need to consider the number of users and storage requirements. You’ll also need to decide which features are most important to you, such as security, reliability, and customer support. 

Once you’ve determined your needs, you can start comparing email hosting services to find the one that best meets your requirements. 

In brief

Are you tired of your current email hosting service in Canada? If you’re looking for a change, you might want to consider switching to an email hosting service. Here are 7 reasons why you should make the switch:

  • You’ll get more storage space.
  • You’ll be able to use your own domain name.
  • Get more features.
  • You’ll be able to access your email from anywhere.
  • Get better customer support.
  • You might even save money in the long run. 
  • You can switch at any time. 

If you’re ready to get started, simply choose one of the email hosting plans below, sign up for an account, and enter your own domain name. 

Email Hosting Service FAQs

Is email hosting right for my business?

Email hosting can be a great way to improve communication within your business. It can also help you save time and money by keeping all of your email communications in one place. However, there are a few things to consider before choosing an email hosting service.

First, think about the size of your business. If you have a large number of employees, you’ll need a robust email hosting service that can handle a high volume of messages. You’ll also need to consider the security of your email communications. Email hosting services typically offer encryption and other features that can help keep your messages safe from hackers.

Finally, consider your budget. Email hosting services can vary widely in price, so it’s important to find one that fits within your company’s budget.

Taking all of these factors into account will help you determine whether email hosting is right for your business.

What is the difference between email hosting and domain?

Email hosting and domain are two different services that are often used together to create a website. Email hosting is a service that provides email accounts for a website. A domain is the address of a website. 

Email hosting allows you to create email accounts with your domain name. For example, if your website is, you can create an email account like [email protected] or [email protected]. This is useful for creating professional-looking email addresses that match your domain name. 

A domain is the address of your website on the internet. It is what people use to find your website. For example, the domain of Facebook is and the domain of Google is 

You need both a domain and email hosting to create a professional-looking website with matching email addresses.

What is shared email hosting?

Shared email hosting is a type of email hosting where multiple users share the same server. This can be beneficial because it allows for more resources to be dedicated to each user, which can improve performance. However, it can also be less secure because if one user’s account is compromised, all of the other users on the server are also at risk.

Can I have email without hosting?

Yes, you can have email without hosting. You can use a webmail service like Gmail or Yahoo Mail, or you can set up an email account with your ISP.

What are the benefits of an email server?

Email servers are a great way to keep your business communication organized and secure. Here are some benefits of using an email server: 

1. An email server can help you manage multiple email accounts for your business. This can be a big time saver, especially if you have multiple employees who need to access their email accounts regularly.

2. Email servers usually come with built-in security features that can help protect your business from cyber attacks. This is important because email is one of the most common ways that hackers can target businesses.

3. Email servers can also provide additional storage for your business emails. This can be helpful if you have a lot of emails to keep track of or if you need to archive old emails for compliance reasons.

Is email server same as web server?

Email servers and web servers are not the same thing, though they are often confused because they both use the Hypertext Transfer Protocol (HTTP). Email servers are designed to send and receive email, while web servers are designed to host websites.

Email servers use a protocol called Simple Mail Transfer Protocol (SMTP) to send and receive email. Web servers use a variety of protocols, including HTTP, to host websites. Email servers and web servers can both be run on the same machine, but they usually aren’t because they have different resource requirements.

Email servers typically have to deal with a lot of incoming traffic, so they need a fast connection to the internet. Web servers usually don’t have as much incoming traffic and can get by with a slower connection. Email servers also need more storage than web servers because emails can be quite large.

What are the different types of email servers?

Email servers are computer systems that send and receive email. There are four types of email servers: POP3, IMAP, Exchange, and Webmail.

POP3 is the most common type of email server. It stores emails on your computer until you delete them. When you check your email, the messages are downloaded from the server and stored on your computer.

IMAP is a newer type of email server. It stores emails on the server and allows you to access them from any device. When you check your email, the messages are downloaded from the server and stored on your device temporarily.

Exchange is a type of email server typically used by businesses. It stores emails on the server and allows you to access them from any device. When you check your email, the messages are downloaded from the server and stored on your device temporarily.

Is hosting your own email safe?

There are a few risks associated with hosting your own email, but overall it is a safe practice. One risk is that if your email server is not properly configured, it could be used to send spam emails. Another risk is that if your server is hacked, attackers could gain access to your emails and any sensitive information they contain. However, these risks can be mitigated by taking proper security precautions when setting up and maintaining your server.

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